Executive PA to CEO (Alberton) On-site (TB)

Pay

Market related

Type

Permanent

Experience

Between 5 - 7 Years

Level

Skilled

Sector

Telecommunication Services

Closes

in 12 days

Recruiter

Mediro ICT · All jobs at Mediro ICT

About the role

South African citizens only.

Permanent vacancy.

Full-time onsite in Alberton (This is not hybrid or remote work).

Must be prepared to travel to the office in Troyeville (JHB) on ad-hoc basis.

Must have a valid driver’s license and own car.

Minimum of 5 years’ experience in a Secretary/Office Admin role with at least 3 years' experience in an Executive PA, Personal Assistant or Executive Assistant role.

Experience working within Telecommunications, Cellular, Engineering, Construction or Technical environments will be highly advantageous.

Clean ITC/credit record and no criminal record.

Reference: Executive PA (TB)

Salary package:

CTC market-related and negotiable (depending on the candidate’s skills, experience & qualifications).

First 3 months of probation period includes only the basic salary.

After the 3-month probation period compulsory benefits kick in namely Discovery Key Core Plus medical aid (50% employee contribution & 50% employer contribution) and the Group Life Cover which is 100% paid by the employer.

Executive & Diary Management:

• Manage and proactively coordinate the Executive's complex diary, calendar and daily schedule.
• Prioritise meetings, appointments and commitments according to business priorities.
• Identify and resolve scheduling conflicts before they arise.
• Prepare the Executive's daily and weekly schedule and briefing requirements.
• Ensure the Executive is fully prepared for meetings, presentations and engagements.
• Manage invitations, confirmations, meeting logistics and changes to schedules.
• Act as a professional gatekeeper, screening and prioritising requests for the Executive's time.

Meeting & Board Support:

• Coordinate internal and external meetings, workshops and executive engagements.
• Prepare agendas, meeting packs, presentations and briefing documents.
• Attend meetings and accurately capture minutes and action items where required.
• Maintain action registers and follow up with relevant stakeholders to ensure deadlines are met.
• Coordinate board and executive documentation where applicable.
• Ensure confidential documents are securely stored and readily accessible.

Travel & Logistics:

• Arrange domestic and international business travel.
• Coordinate flights, accommodation, transfers, car hire and other travel requirements.
• Prepare detailed travel itineraries and executive briefing packs.
• Coordinate visas and travel documentation where required.
• Manage last-minute changes and travel disruptions efficiently.
• Process and reconcile travel-related expenses.

Executive Correspondence & Communication:

• Draft, edit and proofread correspondence, emails, reports, presentations and other documentation.
• Manage incoming and outgoing correspondence on behalf of the Executive.
• Liaise professionally with clients, suppliers, executives, directors and other stakeholders.
• Ensure important communication is escalated appropriately and timeously.
• Maintain a high level of professionalism in all verbal and written communication.

Confidential & Personal Support:

• Handle highly confidential commercial, financial, strategic and personal information.
• Exercise absolute discretion and sound judgement when dealing with sensitive matters.
• Coordinate selected personal appointments, commitments and administrative requirements where applicable.
• Manage confidential personal and business documentation.
• Liaise with professional advisers, service providers and other parties when authorised by the Executive.

Administration & Reporting:

• Prepare reports, presentations, spreadsheets and executive summaries.
• Maintain accurate electronic and physical filing systems.
• Track deadlines, commitments, projects and outstanding actions.
• Assist with expense claims, invoices and other executive-office administration.
• Maintain contact databases and executive records.
• Support special projects and ad hoc assignments as required.

Stakeholder & Office Coordination:

• Serve as a key point of contact between the Executive and internal/external stakeholders.
• Coordinate communication between departments on matters delegated by the Executive.
• Build and maintain strong professional relationships with key stakeholders.
• Coordinate events, conferences, functions and executive engagements when required.
• Work closely with Finance, HR, Operations and other departments to ensure executive priorities are actioned.

Project & Special Projects Support:

• Assist the Executive with research, presentations, project administration and special initiatives.
• Conduct research and compile information to support decision-making.
• Monitor project deliverables and follow up with responsible parties.
• Assist with implementing new administrative processes and systems.
• Identify opportunities to improve efficiency and streamline the Executive's workflow.

What they're looking for

• Matric / Grade 12.
• A diploma or degree in Business Administration, Office Management, Executive Assistance, Secretarial Studies, Management or a related field is advantageous.
• Minimum of 5 years’ experience in a Secretary/Office Admin role with at least 3 years' experience in an Executive PA, Personal Assistant or Executive Assistant role.
• Proven experience supporting a CEO, MD, Director or other C-suite executive.

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